The Division of Personnel has assembled a “toolbox” of documents designed to assist State agency supervisors and managers with applying best practices in dealing with a variety of critical human resources issues.
Toolbox Items:
Attendance Management: Guidance in setting attendance and leave expectations.
Employee Conduct Expectations: Guidance in establishing standards of employee conduct.
Employee Discipline: Provides extensive information on progressive discipline and the correct steps in the disciplinary process.
Employee Orientation: A guide to assist employers with the orientation of new employees.
Employee Referral Program Booklet: Published as a service to state employees to provide information on available services.
Fair Labor Standards Act (FLSA): A guide to assist employers with understanding the Fair Labor Standards Act.
Family and Medical Leave Act (Federal FMLA) and Parental Leave Act (State PLA): Guidance regarding the federal Family and Medical Leave Act and the State Parental Leave Act. Includes Division of Personnel forms and checklists.
- FMLA/PLA Comparison Chart:A chart comparing and contrasting, in a general way, the provisions of the the federal Family and Medical Leave Act and the West Virginia Parental Leave Act.
- FMLA/PLA Decision-Making Flowchart: A tool to assist supervisors and employees in making decisions about leave eligibility and administration.
- FMLA/PLA Frequently Asked Questions
- Untangling the Web of State Leaves with the federal Family and Medical Leave Act training
Functional Capacity Evaluation: A reference guide and tools to assist supervisors and HR professionals through the Functional Capacity Evaluation request process.
- Guide to Functional Capacity Evaluations
- Guide to Functional Capacity Evaluations – Video Overview
- Functional Capacity Evaluation Frequently Asked Questions
- Supervisor Work Function Observation Packet
- Employee Authorization Form (DOP-FCE1) and Sample FCE Request Letter
- Physician/Practitioner Functional Capacity Evaluation Form (DOP-FCE2)
Guide to the Equal Employment Opportunity (EEO) Complaint Process and Alternative Dispute Resolution
Leave Approval/Denial Guidelines:A guide to assist in making informed decisions when determining whether or not leave requests should be approved or denied.
Military Leave - Crediting the Annual Military Leave Allotment: Provides assistance with applying paid military leave to West Virginia State Government employees.
Military Leave - Determining Paid Category: A chart to help determine eligibility for paid military leave under the DOP Administrative Rule based on U.S. Code reference.
Non-Disciplinary Suspension: A reference guide to assist supervisors and HR in administering non-disciplinary suspensions pending investigations or criminal proceedings.
Promotions; Testing Change and General Promotion Guidelines: This document describes a change in the requirement for promotional testing and provides general agency guidance on merit-based promotion selection and records.
Respiratory Viruses Guidance and Resources
Returning to Work After Illness or Injury: A guide to help supervisors assist employees in returning to work after their health care providers certify their fitness to do so. This document includes the "Functional Capacity Assessment Form" as an attachment.
Verifying Physician/Practitioner Statement (DOP-L3) or Medical Documentation
Workplace Investigations Guide
NOTE: These documents should not be construed to supersede any law, rule, or policy. In the case of any inconsistencies, the statutory and regulatory provisions shall prevail. For assistance, call the Employee Relations staff at 304-414-1853.